Registration in the register of employers for the purposes of sickness insurance

Main information

As an employer (you are a legal or natural person), one of your basic duties in sickness insurance is the reporting obligation.

For the purposes of sickness insurance, you become an employer on the date of the first employee's entry into employment, which is based on participation in sickness insurance.

You are obliged to register in the Register of Employers on the prescribed form Application for the Register of Employers ⁇ ČSSZ ePortal within 8 calendar days of its creation, including all required data.

The competent social security authority will then provide you with the assigned variable symbol and the account number for the payment of premiums.

You are also required to register each of your payroll accounts in the employers’ register within 8 calendar days of its creation. This does not apply if the employer has only one payroll accountancy office, the place of which is the same as the employer's registered office.

Where an employer has two or more payroll accountancy offices, each payroll accountancy office shall fulfil the employer's insurance obligations separately for the circle of employees for whom it keeps records of wages and salaries.

This applies to you if

You are an employer and you employ at least one employee who has taken part in sickness insurance.

When to use this service

Within 8 calendar days of your inception, i.e. the date on which the first employee who became a member of the sickness insurance scheme took up employment.

Vyřízení služby - osobně

What you need if you are using this service

Prepare the data you will enter, i.e. information:

• about you as an employer (name, address, contacts, establishment of an employer),
• concerning your staff (number);
• the payroll accountancy office (name, address, number and circle of employees),
• a list of payroll accounts.

Making a submission depends on how much information you need to enter. To speed up the process, we recommend that you log in to the ePortal.

Documents submitted in other languages must be accompanied by an official translation into Czech.

Where and how to solve this service

The prescribed form ‘Applicationto the Employers’ Register’ may also be submitted on paper. The form is available for manual filling in at the OSSZ or in the "PDF" format on the Application for the Register of Employers website ⁇ ČSSZ ePortal, or it is possible to fill it directly in the PC software within the ČSSZ ePortal and then print it out.

The prescribed form ‘Applicationto the Employers’ Register’should be delivered to the locally competent OSSZ.

The territorial jurisdiction of the OSSZ shall be governed by the registered office of the employer if its registered office is the same as the place of the payroll accountancy office or if the employer does not have a payroll accountancy office. If the place of the payroll accountancy office is not the same as the place of the employer’s registered office, the local jurisdiction of the OSSZ is governed by the place of the payroll accountancy office.

The employer with the seat of the organization in Prague can choose which of the 5 territorial workplaces of the Prague Social Security Administration will handle their social security. The addresses and electronic addresses of OSSZ/PSSZ are listed on the ČSSZ website.

Here you will find: Contacts - Czech Social Security Administration.

Vyřízení služby - elektronicky

What you need if you are using this service

Prepare the data you will enter, i.e. information:

• about you as an employer (name, address, contacts, establishment of an employer),
• concerning your staff (number);
• the payroll accountancy office (name, address, number and circle of employees),
• a list of payroll accounts.

Documents submitted in other languages must be accompanied by an official translation into Czech.

Where and how to solve this service

Application to the Register of Employers ⁇ ČSSZ ePortal must be in written form and must be submitted on the prescribed form. On these pages you will also find other links related to the recommendations for filling in.

You can submit your application via:

• listed pages ČSSZ - ePortál,
• your data box to the data box of the locally relevant OSSZ,
• user-readable format (e.g. “PDF”) with a recognised electronic signature attached to the electronic address of the registry of the locally competent OSSZ.

Here you will find: Contacts - Czech Social Security Administration.

Making a submission depends on how much information you need to enter, the more information you enter, the longer you need to fill in. To speed up the process, we recommend online services, which you can also use outside office hours .

Additional information

What is the benefit of this service

• Setting up a mechanix for obtaining relevant data for insurance purposes by entering it in a central register.
• These data can then be used appropriately using computational allegories.for example, for the purpose of overviews of paid sickness insurance.

Appeal options

There are no appeal options.

Sanctions

If an employer does not register in the register of employers and also does not register each of his payroll accounts in the register of employers, he commits an offence for which a fine of up to CZK 20,000 may be imposed.

Frequently asked questions

What are the basic deadlines for processing?

You are obliged to report any change in the information given on the prescribed form within 8 calendar days from the date on which the change occurred. The competent social security authority will then provide you with the assigned variable symbol and the account number for the payment of premiums.